Partner Voices 5 Ways to Speed Up Workflows With HelloSign by Dropbox
By Insight Editor / 26 Aug 2021
Despite the push for more and faster, one area of businesses often remains stubbornly traditional — contracting and agreements. In the era of always-on business, paper contracts remain common, although they are time-intensive and can dramatically affect the efficiency of other workflows. It can sometimes take weeks to get a paper or scanned document signed and returned. Other documents are sometimes never signed at all — likely often get buried in the mountain of email many of us face on a daily basis.
Electronic signatures are the solution. They remove the unnecessary friction caused by outdated contracting approaches, enhance collaboration among dispersed teams and even increase signature completion rates. HelloSign by Dropbox is a first-of-its-kind embedded eSignature and storage solution that lets you easily send, securely sign and safely store your most important agreements in one seamless workflow right from Dropbox. Plus, your teams no longer have to jump between tools and applications. With just a few clicks, they can send, sign and save documents in Dropbox anytime, from anywhere.
Here are five ways the HelloSign eSignature solution helps businesses speed up and harmonize their workflows:
1. Get the signatures you need in minutes
HelloSign dramatically simplifies the document signing process from start to finish. Simply request signatures by adding an email address, prepare your document by including fields that need to be signed, dated and more, then choose a folder in your Dropbox account for your signed document to be automatically saved into. That’s it. Your signed documents will automatically sync back to Dropbox for easy access.
Employees, customers, vendors and business partners can all receive the contracts and documents they need directly from files stored in Dropbox, streamlining internal workflows and accelerating time to value.
2. Save time with reusable templates
With HelloSign, you can create standardized documents such as offer letters, leases, terms and conditions sheets, waivers, NDAs, real estate contracts or sales agreements and save them as templates. Next time you need them, they’re right at employees’ fingertips, ready to be reused, saving time and effort.
3. Everything you need, in one place
Employees can waste hundreds of hours every year searching for the documents and files they need for project and client work. From agreements that get lost in inboxes to cumbersome and poorly structured project folders, even the best intentioned among us can find we’re hunting for a document last minute, wondering where it might be.
With HelloSign, you can store all projects, files and business documents in one centralized cloud space, meaning an end to wasted time spent searching. Plus, once electronically signed, documents are automatically saved to the folder you created, ensuring everything is always automatically up to date.
Better yet, HelloSign integrates seamlessly with all your favorite applications. Secure electronic signatures can be added quickly to documents and then stored in your preferred location whether in Dropbox, Google or Microsoft. Documents can also be sent for signatures right from Salesforce and you can create templates and forms with G Suite.
4. Collaborate from anywhere
With hybrid and remote work on the rise, project teams are always on the go. Thanks to the document management application from DropBox, you can now get all the benefits of HelloSign’s eSignature solution — from document creation through to signature collection — on any mobile device. No need to slow down work until you’re back at the office or have access to the right computer. While your team may not be in the same place, your most important agreements will be.
5. Never compromise on security
Many signed documents end up as PDFs attached to emails. This not only affects document security, but seriously limits companies’ ability to maintain traceable audit trails.
With HelloSign, every document gets stored in secure distributed infrastructure with multiple layers of protection such as SSL encryption and multi-factor authentication, helping to eliminate risk and ensure total control and visibility.
To keep pace with the accelerating demands of modern business, leading companies around the world use HelloSign by Dropbox to improve document turnaround times, significantly improve completion rates and measurably shorten the sales cycle. Plus, they get to benefit from the full transparency of complete audit trails and leading security, reimagining the contracting process end to end.
